Historical Financial Information
Under the Local Government Finance Act 1992 ss39,41,52,51 and Council Tax (Administration and Enforcement) Regs 1992 No. 613 art 4. (1), the Parish Council has the power to raise income to meet its expenses by means of an annual charge, the 'precept', from those who reside within its parish.
The precept is set each year by the Parish Council, as part of its annual budgeting process and is collected on the Parish Council's behalf by Babergh District Council, the authority responsible for collecting Council Tax within its area.
An Advisory Finance Group (AFG) is appointed every year by the Parish Council, usually at the Annual Meeting of the Parish Council in May. However, due to the unusual circumstances (COVID -19) and legislation introduced by the government in 2020, no Annual Meeting of the Parish Council has taken place, so all parish councillors have remained in their working party's until 2021.
October - to discuss the current budget, to make suggestions and recommendations for the following years budget which includes the precept and to review various financial documents.
April - to discuss how effective the budget setting process had been and to consider any improvements. However, again due to the unusual circumstances (COVID -19) this meeting for 2019 - 2020 has not taken place.
At the AFG in October 2018 the terms of Reference were introduced and approved by Full Council on the 6th November 2018. Please see below for the current version.
Also, at the AFG in October 2019 the following documents (which are reviewed on an annual basis) were recommended to Full Council for approval. The Full Council approved the documents on the 3RD of December 2019.
The Internal Auditor for 2019 - 2020 was recommended to the Full Council on the 3rd of December 2019 and approved. The internal auditor will be SALC.
Members of the Parish (who are listed on the current Electoral) have a right to
The following Councillors are members of the Advisory Finance Group.
Cllr David Cordle, Cllr Dot Cordle and Cllr Colin Keeble have been members for several years are all cheque signatories. Cllr Robert Bareham joined the group in July 2018 but he is not a cheque signatory. Cllrs Mike McKinnell and Nicola Green joined the group in May 2019. Cllr Bareham is the partner of the Parish Clerk and is not involved in any discussions in relation to employment matters, rates of pay, etc.
The Clerk who is also the Responsible Finance Officer (RFO) is a member of the 'Group' but is NOT a cheque signatory. All cheques must be signed by two of the designated cheque signatories and all paid cheques are listed on the monthly agendas and minutes for the public to view.
At the Advisory Finance Meeting in October 2018 Cllr David Cordle was appointed it's Chairman.
From April 2019 the Parish Council approved a further financial document entitled Internal Control Report. This report is completed on an annual basis by a parish councillor and supports the documents of the Internal and External Auditors. The report for 2018 -2019 was completed by Cllr Green and completed in July 2019 for the financial year of 2018-2019.
To view the document please see below.
This document for 2019 - 2020 has yet to be completed due to COVID - 19 and the difficulties that surround it.
The LOCAL AUDIT AND ACCOUNTABILITY ACT 2014 and THE ACCOUNTS AND AUDIT REGULATIONS 2015, which are issued from time to time under this Act, set out how local councils should behave when accounting for the public funds they manage and what rights local taxpayers have in relation to these accounts. The Parish Council submiits its accounts to two seperate auditors per annum and the findings are recorded on the Annual Return Form. The financial year runs from 1st April to 31st March.
The Internal Audit, carried out by a company totally independent from the Parish Council, looks at the internal workings of the council e.g. the minutes, insurance policies, along with the Financial Management of Risk and the accounts. The Internal Audit Company for year ending March 2020 is SALC.
The Annual Return accompanied by various documents are then sent to the External Auditor (for our Council: PKF LITTLEJOHN LLP) who will carry out an external audit and subsequently return a report.
All the FINANCIAL DOCUMENTS for 2019 - 2020 are situated in the following file:
Parish Council/Financial Information/Historical Information/2019 - 2020/End of Year Accounts and Financial Information
Members of the Parish (who are listed on the Electoral Roll) have the right through several pieces of legislation to view the Financial Accounts. This is known as the 'Notice of Public Rights and Publication of Unaudited Annual Governance and Accountablity Return. 2019 - 2020 Notice of Public Rights and a document entitled 'Summary of Your Rights' is situated in the following file:
Parish Council/Financial Information/Historical Information/2019 -2020/End of Year Accounts and Financial Information.
Any member of the parish can view and take copies of the Financial Information. The dates that the accounts can be viewed and copied is from Monday 17th of August 2020 until Friday the 25th of September 2020. Monday to Friday and by appointment only. Times are flexible and please contact the Parish Clerk on 01473 780159 or email firstname.lastname@example.org to book an appointment.
PARISH COUNCIL FUNDING/GRANTS
The Parish Council endeavours to ensure we remain a strong, healthy, vibrant community in which the needs and aspirations of everyone are met. The Council allocates funds from it's budget to support groups in our community who share our committment.
Requests are considered at the AFG in October for payment in the following financial year (April). However, if there is an urgent need for funding please contact the Parish Clerk.
For our Funding/Grants Policy please view the link
For an application form please see below. if you require an application in WORD please contact the Parish Clerk, email@example.com