Under the Local Government Finance Act 1992 ss39,41,52,51 and Council Tax (Administration and Enforcement) Regs 1992 No. 613 art 4. (1), the Parish Council has the power to raise income to meet its expenses by means of an annual charge, the 'precept', from those who reside within its parish.
The precept is set each year by the Parish Council, as part of its annual budgeting process and is collected on the Parish Council's behalf by Babergh District Council, the authority responsible for collecting Council Tax within its area.
An Advisory Finance Group (AFG) is appointed every year by the Parish Council, usually at the Annual Meeting of the Parish Council in May. From October 2018 onwards the AFG will be meeting twice a year. The Finance Group does not make any decisions only recommends for approval at Full Council.
October - to discuss the current budget, to make suggestions and recommendations for the following years budget which includes the precept and to review various financial documents.
April - to discuss how effective the budget setting process had been and to consider any improvements. Also to recommend to Full Council the end of year accounts before the accounts are processed for the Internal Auditor. To recomend to Full Council the years review of financial documents and to consider the appointment of the Internal Auditor for the new financial year.
At the AFG in October 2018 the terms of Reference were introduced and approved by Full Council on the 6th November 2018. Please click here for the current version.
Also, at the AFG in October 2018 the following documents (which are reviewed on an annual basis) were recommended to Full Council for approval. The Full Council approved the documents on the 6th November 2018.
The Parish Council's Financial Regulations for 2018 - 2019. Please click here for the current year.
The statement of Internal Control 2018 - 2019. Please click here for the current year.
Finance Management Risk Assessment 2018 - 2019. Please click here for the current year.
The Asset Register of the Parish Council was also reviewed at the October AFG and recommended for approval. The register was approved by the Full Council on the 6th November 2018. Going Forward the Asset Register will be reviewed on an annual basis in April before the renewal of the Insurance Policy. The Asset Register is the items or equipment that the Parish Council own and are responsible for . Please click here for the current year (2018 - 2019).
The Internal Auditor for 2018 - 2019 was recommended to the Full Council on the 6th November 2018 and approved. The Local Council Public Advisory Service once again has been appointed.
The following Councillors are members of the Advisory Finance Group.
Cllr David Cordle, Cllr Dot Cordle and Cllr Colin Keeble have been members for several years are all cheque signatories.
Cllr John Deacon joined the Group in May 2015 and Cllr Robert Bareham joined the group in July 2018 but they are not a cheque signatory.
The Clerk who is also the Responsible Finance Officer (RFO) is a member of the 'Group' but is NOT a cheque signatory. All cheques must be signed by two of the designated cheque signatories and all paid cheques are listed on the monthly agendas and minutes for the public to view.
At the Advisory Finance Meeting in October 2018 Cllr David Cordle was appointed it's Chairman.
The LOCAL AUDIT AND ACCOUNTABILITY ACT 2014 and THE ACCOUNTS AND AUDIT REGULATIONS 2015, which are issued from time to time under this Act, set out how local councils should behave when accounting for the public funds they manage and what rights local taxpayers have in relation to these accounts. The Parish Council submiits its accounts to two seperate auditors per annum and the findings are recorded on the Annual Return Form. The financial year runs from 1st April to 31st March.
The Internal Audit, carried out by a company totally independent from the Parish Council, looks at the internal workings of the council e.g. the minutes, insurance policies, along with the Financial Management of Risk and the accounts.
The Annual Return accompanied by a Summary of Receipts and Payments, a Bank Reconciliation and the Reason for Varience are then sent to the External Auditor (for our Council: PKF LITTLEJOHN LLP) who will carry out an audit and subsequently return a report.
ANNUAL RETURN AS AT 31 MARCH 2018
Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability.
Notice of Public Rights dated 29th June 2018. Click here
The full Internal Audit Report for 2017 - 2018 is listed here: Click here
The Full Annual Return Report for 2017 - 2018 is listed here: Click here
Please note the Annual Return Report (Accounting Statements) is unaudited and that the Report (Accounting Statements) as published may be subject to change).
The External Auditor Report and Certificate for 2017 - 2018 has now been audited and is listed here: Click here
Section 1 and Section 2 of the Annual Governance Statement 2017 -2018 has now been audited by the external aduditor and is listed here:Click here
The Notice of Conclusion of Audit. Annual Governance and Accountability Return for the Year Ended 31st March 2018 is listed here: Click here
Bank Reconciliation Report for 2017 - 2018 is listed here: Click here
The Parish Council endeavours to ensure we remain a strong, healthy, vibrant community in which the needs and aspirations of everyone are met. The Council allocates funds from it's budget to support groups in our community who share our committment.
Requests are considered at the AFG in October for payment in the following financial year (April). However, if there is an urgent need for funding please contact the Parish Clerk.
For our Funding/Grants Policy please click here.
For an application form please click here. if you require an application in WORD please contact the Parish Clerk, firstname.lastname@example.org